Setting up and Configuring Gmail To Send and Receive Mail

Published on: July 27, 2016
Difficulty: Easy

This guide quickly outlines how to set up Gmail to both send and receive mail using an email account associated with an outside server by using a secure connection.

Setting up a new account

Setting up receiving mail

  • Open the Gmail account that you would like to import mail to.
  • At the top right, click the gear.
  • In the drop down menu click Settings.
  • Select the Accounts and Import tab.
  • Find the “Check mail from other accounts (using POP3)” section.
  • Click “Add a POP3 mail account you own”.
    • You should get a pop-up window.
  • Enter the email address you want to import mail from and click “Next Step >>”.
  • Fill out the receiving settings using the following information:

Username: The username for the account (i.e. name@domain.com)
Password: The password for the account
POP Server: Your server name (Using mail.yourserver.com will not work, as it is an insecure connection)
Port: 995
Make sure the “Always use a secure connection (SSL) when retrieving mail.” box is checked

popnew

  • Click “Add Account >>” and wait a moment for Gmail to check your connection to the server.
  • If you would not like to be able to send mail from Gmail for this account as well, select “No” and click “Finish”.
  • If you would like to do so, select “Yes” and click “Next Step >>”.

Setting up sending mail

  • Fill in the Name you would like for the account and click “Next Step >>”.
  • Fill out the sending settings using the following information:

SMTP Server: Your server name (Using mail.yourserver.com will not work, as it is an insecure connection)
Port: 465
Username: The username for the account (i.e. name@domain.com)
Password: The password for the account
Select the “Secured connection using SSL” option

popnew2

  • Click “Add Account >>”
  • Check your email for the confirmation email from Gmail.
    • Either enter the confirmation code into this page, or click the link sent in the email.

Configuring a current account

  • Open the Gmail account that you’ve been importing mail into.
  • At the top right, click the gear.
  • In the drop down menu click Settings.
  • Select the Accounts and Import tab.

To change receiving info:

  • Find the “Check mail from other accounts (using POP3)” section.
  • Find the account you want to change the information for and click “edit info”.
  • To correctly configure your account follow the instructions in “setting up a new account”.

To change sending info:

  • Find the “Send mail as:” section.
  • Find the account you want to change the information for and click “edit info”
  • To correctly configure your account follow the instructions in “setting up a new account”.

This article was written by HostDime Support Tech Dillon Moore.



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